We are looking for an Office Administrator for our HQ in Copenhagen! This role is essential in ensuring smooth daily operations, supporting staff, and creating a welcoming environment in the office. You’ll be the first point of contact for visitors and inquiries, handle administrative tasks, and support internal coordination, meetings and travel arrangements.
Your key responsibilities
Reception Duties
You will be the first point of contact for the office, greeting visitors and handling incoming calls and inquiries.
Administrative Support & Coordination
Assist with daily administrative tasks including document handling, supporting various teams, hereby also organizing and scheduling meetings, ranging from small team meetings, to larger sessions.
Travel & Group Office Support
Assist with travel arrangements for both colleagues and partners, as well as providing support for the Group Office Team.
Invoice Posting
Accurately process, and posting invoices in collaboration with other Office Administrators, and with the finance team in Nis.
Ad Hoc Tasks & Office Support
Carry out various ad hoc assignments throughout the day, and also provide assistance to the Office Supporter during busy periods.
Office Presentation & Facility
Ensuring that the office is always clean, organized. This also includes the outside area, and facility.
The main working hours will be between 8:00 and 17:00 Monday to Friday. This role requires full-time onsite presence. There can be evening work a few times a year in connection with events. A duty roster will be drawn up which must be followed.
Requirements
1-2 years of proven experience in office administration or a similar role, preferably within an international environment
Strong organizational and multitasking skills, with the ability to manage shifting priorities
Excellent communication skills in Danish and English
Proficient in Google Workspace and Microsoft Office
Professional, service-minded, and able to work both independently and collaboratively
High level of discretion, reliability, and a proactive mindset
Your way to BC
Please note that we are processing applications on a continuous basis, so we encourage you to apply as soon as possible. If you want to know more about the job, feel free to contact Mads Olsen, [email protected], Head of Group Office & Facility. We look forward to receiving your application.
What do we offer you
Joining Better Collective, you will become part of a dream team of talented individuals that play each other well. Our workplace is a powerade of caring supportive colleagues who unite over ambitions, curiosity, passion, and our desire to have fun together. With our four company values Integrity, Respect, Ambition and Collaboration we thrive to be a company that is inclusive and a safe place for our employees, with room to be innovative and courageous.
Private health insurance
A varied everyday life in a fast-paced international business
A lot of great office perks such as lunch, snacks, gym, social events etc.
A professional yet casual working climate with very skilled, passionate and fun colleagues you can imagine
